Privacy Policy

VF Media respects and values your privacy. The information listed here details how your personal data is collected and used.

By using our Websites and registering for our conferences or events you are accepting the terms of this Privacy Policy.

Information you provide

You will be asked to provide us with Personal Data which may include your name, email address and other contact details when you:

  • Use our Website
  • Signup and participate in our conferences and events
  • Signup for our mailing lists
  • Use our Event Management Software
  • Send us support requests
  • Request an invoice
  • Information we collect

Types of Data collected

When you use our Website or Software, we may automatically collect the following information: Technical information that your browser sends when you use our website which may include your Internet Protocol (IP) address, country information, the address of the web page you visited before using our Website, your browser type and settings, the date and time of your use of our Website, information about your browser configuration and plug-ins, language preferences and cookie data.

Information about your usage of our Website or Software, including the URLs you have visited, the URL you have installed the Software on, date, time and length of visit or login, the version of Software you are using.

Among the types of Personal Data that this Website collects, by itself or through third parties, there are: Cookies, Usage Data, first name, last name, phone number, company name, profession, email address and website.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. The Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website.

All Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without any consequences on the availability or the functioning of the service.

Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner. Any use of Cookies – or of other tracking tools – by this Website or by the owners of third-party services used by this Website serves the purpose of providing the service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through this Website and confirm that they have the third party's consent to provide the Data to the Owner.

How we use your Information

We will only use information held about you for the following purposes:

  • To understand usage patterns and improve our Website, conference programmes, and events.
  • To recruit solution providers for you to have the opportunity to meet with at our conferences and events.
  • To facilitate operations like, research, statistical and survey purposes.
  • To communicate with you by responding to your requests through emails, forum comments and messages.
  • To inform you of news and updates with regards to our conferences and events.
  • To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
  • To keep the Website secure by investigating and preventing abuse and fraud.


The services contained in this section enable the Owner to monitor and analyse web traffic and can be used to keep track of User behaviour.

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the Data collected to track and examine the use of this Website, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: Cookies and Usage Data.

Place of processing: United States – Privacy PolicyOpt Out.

Contacting the User

Contact form (this Website)

By filling in the contact form with their Data, the User authorises this Website to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.

Mailing list or newsletter (this Website)

By registering for an event or conference, the User’s email address will be added to our contact management service (HubSpot), and our email software (MailChimp), for the purpose of sending email messages containing information of commercial or promotional nature concerning this Website. Your email address might also be added to this list as a result of signing up to a mailing list through this Website or after making a purchase.


Managing Contacts

HubSpot (HubSpot Inc.)

HubSpot is contact management service provided by HubSpot Inc.

Place of processing: United States – Privacy Policy.

MailChimp (The Rocket Science Group, LLC.)

MailChimp is an email address management and message sending service provided by The Rocket Science Group, LLC.

Place of processing: United States – Privacy Policy.

Sending Messages

The type of services mentioned above make it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User. These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

By registering to attend our conferences and events you agree for us to share the information from your registration form and event management software with solution providers who sponsor our conferences and events.

Personal Data collected: name, email address(es), phone number, profession, attendance history at our conferences/events, information, insights and preferences related to your business activity.

Use of cookies

Cookies are pieces of information that a website transfers to your computer's hard disk for record keeping purposes. We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages. If you continue to use our website, even without answering the cookie consent dialog, we consider this continued use to indicate 'implied consent', and will consider this to have the same weight as having clicked the dialog to consent to cookies.

Necessary Cookies

Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

Statistical Cookies

Statistical cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

Preference Cookies

Preference cookies enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in.

Marketing Cookies

Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.

Disclosure of your information

VF Media will not use or disclose your personal information without your consent, except where required or authorised by law, to implement the terms of any agreement we have with you, to assist the lawful investigation of a law enforcement authority, to protect the rights, property or personal safety of another VF Media customer, any member of the public or VF Media the assets and operations of the business are transferred to another party as a going concern or as otherwise described in this Privacy Policy.

Your rights

We send marketing communications from time to time to update you on news and updates regarding our conferences and events. You may elect to stop receiving our marketing emails by following the unsubscribe instructions included in such emails.

You also have the right to have your information rectified or erased as well as the right to request a copy of your personal information held by us. If you request a copy of your information you may be required to pay a statutory fee.

You can exercise your rights by sending an email to [email protected]

If you withdraw your consent to the use of your personal information for purposes set out in our Privacy Policy, we may not be able to provide you with access to all or parts of our Website, event management software, or access to our conferences and events.

Policy Modifications

We reserve the right to change this Privacy Policy at any time and any amended Privacy Policy will be posted on our Website and notified to you by email, where appropriate.

Definitions & Legal References

Personal Data (or Data)

Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified, even indirectly, by reference to any other information, including a personal identification number.

Usage Data

Information collected automatically through this Website (or third-party services employed in this Website), which can include: the IP addresses or domain names of the computers utilised by the Users who use this Website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Website) and the details about the path followed within the Website with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.


The individual using this Website, which must coincide with or be authorised by the Data Subject, to whom the Personal Data refers.

Data Subject

The legal or natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor)

The natural person, legal person, public administration or any other body, association or organisation authorised by the Data Controller to process the Personal Data in compliance with this privacy policy.

Data Controller (or Owner)

The natural person, legal person, public administration or any other body, association or organisation with the right, also jointly with another Data Controller, to make decisions regarding the purposes, and the methods of processing of Personal Data and the means used, including the security measures concerning the operation and use of this Website. The Data Controller, unless otherwise specified, is the Owner of this Website.

This Website

The means by which the Personal Data of the User is collected and processed.


Small sets of data stored in the User's device.